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I tested the client-facing portion of Office Office users can rest easy about one thing: To the basic Office apps, Microsoft has added its Sway app for light content creation, and the enterprise information aggregator, Delve. Collaboration in the cloud is the real difference with Office Office now encourages you to share documents online, in a collaborative workspace. Printing out a document and marking it up with a pen? Even emailing copies back and forth is now tacitly discouraged.
Microsoft Microsoft says its new collaborative workflow reflects how people do things now, from study groups to community centers on up to enterprise sales forces. And to use all of the advanced features of Office, you must own some sort of Windows PC. You could still buy Office as a standalone product: My advice to an individual, family, or small business owner: But Microsoft still struggles to answer the most basic question: Why should I upgrade? Entire professions essentially live on Excel as their everyday tool.
Like modern calculator apps, however, Excel must meet the needs of a disparate group of individuals: One new feature also available in PowerPoint and Word stands out: You can also choose to look for help on that specific topic, or do a Smart Lookup search instead.
Not any more. Instead of interacting with a document, Excel users now have a virtual workspace. Under the hood, numbers wonks are going to find lots to like in Excel , with pivot tables that can handle dates, plus new charts and graphs that emphasize business intelligence—the new watchword for Excel.
Excel also adds the ability to forecast results, extrapolating revenue growth, for example, a few years down the road. It learns from context, so if you keep writing it may self-correct errors. Note that Excel and PowerPoint use staggered, turn-by-turn, quasi-real-time collaboration.
More context, for richer documents Word is the other tentpole application in Office, and it, too, is reassuringly the same for the most part. Smart Lookup, also known as Insights.
Right-click a word or phrase in Word , and a limited number of options pop up: In Word , you get more—including options to translate the word or phrase, find synonyms, and so on. Note that the attribution is automatically appended via Wikipedia. With both the old Define and the new Smart Lookup, a right-hand pane provides additional information. But whereas Define used Bing to explain the word in question, Smart Lookup provides context: You can cut and paste text from Smart Lookup, or drag an image into the body of the text.
Sadly, nothing like that is available. Highlight a word or phrase and click the Wikipedia app, and a more robust version of Wikipedia opens up. Even better, any image that appears in the pane can be clicked once to add it to the text, with attribution and license info automatically appended. These are all nice touches. Not so nice is the portal to the Apps for Office store, which has not been updated for Office No wonder the Apps for Office store basically failed.
Time to do some rewriting. And no, this was the only app open. Note that all these additional insights, however, can seriously cramp anything but a widescreen monitor. You could potentially have a document recovery pane, revision pane, Insights pane, and Wikipedia pane all bracketing your main document. On a standard p monitor, however, it looked just fine. For now, however, the sharing experience differs sharply between apps like PowerPoint and Word. Then you invite one or a series of people to edit it, using the Share button, which opens up an in-app message box.
You can also eliminate all that and simply send a link. Permissions are built in, so you can send one link to view, and another to edit. As long as all parties have Office or later versions, real-time editing can take place: Invited guests can add, edit, or delete content in a sort of collaborative free-for-all. That can be managed, however, by some relatively fine-grained editing restrictions, such as locking format changes, restricting a user to making only tracked changes, or by blocking him or her entirely while letting other users make free, unrestricted edits.
You can attach a comment to the document itself, or to a specific location in the text which then shows up as an icon. Next page: Where PowerPoint falls short, and OneNote's new approach. Sway and Delve. But while Microsoft's newfound focus on collaboration makes real sense for businesses, home users should also consider Microsoft's free, excellent Office Mobile apps for mobile devices.
Pros Microsoft adds two new apps: Sway and Delve Outlook Groups forms foundation of new collaborative focus Business intelligence now integrated inside Excel Cons Real-time editing still to come in Excel, PowerPoint Free Office Mobile apps make paying for Office a tough choice Office's collaborative vision works best for businesses, not consumers Related: